A month with your accounting technician
It processes receipts, tracks invoices and files documents, using the tools you already have. Nothing goes out to a client or to your accountant without your approval.
- A photo of the receipt is enough
- Active 24/7
- Nothing goes out without you
The principle
You decide, it keeps the books.
I delegate
- Read receipts and extract the amounts
- Handle the emails that call for action
- Record transactions and invoices in your accounting software
- File administrative documents
- Prepare client invoices, track their payment and draft reminders
I approve
- The report on each of its actions
- Every client invoice before it is sent
- The entries it could not match
Never without me
- Touch your bank account: it reads it, nothing more
- Send an invoice or a reminder to a client
- Change an entry you have already approved
Your month
Three short check-ins, the rest runs on its own.
The Monday morning review
Invoices to send, payments coming due, clients running late. For each one: approve, edit, or postpone.
Receipts
A photo in Slack. Neo extracts the amount, taxes and vendor, archives the receipt and records the expense in the register.
The monthly report
Neo publishes the month's financial report: revenue collected, expenses by category, outstanding invoices, cash position. You read it, you ask your questions, it answers.
What it handles
Four streams that otherwise pile up.
Expenses
A photo of the receipt, amounts extracted, proof archived.
Emails
Neo spots the ones that call for action, vendor invoices first, and takes care of them.
Documents
Filed in the organization's folders, searchable across the client relationship history.
Client invoices
Created, payment tracked, reminder when the due date nears. Always subject to your approval.
Weekly review.
Invoices collected
- #31 Coop Horizon · $4,800
- #32 Clinique du Parc · $1,250
Invoices awaiting payment
- #27 Studio Ferland · $1,800
- #33 Atelier Nordik · $2,400
- #34 Coop Horizon · $3,600
Business expenses reimbursed
- Julie · parking, $86.21
Expenses not yet reimbursed
- Julie · meal on the 17th, $48.10
Give me the details of invoice #34.
Invoice #34
- Coop Horizon · $3,600
- Issued October 6, due November 5
- Coaching mandate, 24 h × $150
- Sent to the executive director, opened October 7
- No payment received
Client contact
- Marie Tremblay, Executive Director
- 514 555-0142
- [email protected]
Your accountant
They receive a clean file.
Neo does not replace the accountant. It does the technician's work upstream, directly in the accounting software already in place: every transaction has its receipt, every receipt its entry. The accountant bills fewer hours of sorting, and that is where bookkeeping fees get cut in half.
| Transaction | Amount | Receipt |
|---|---|---|
| Video conferencing software | $22.99 | Matched |
| Parking, client meeting | $86.21 | Matched |
| Subcontracting, workshop on the 9th | $1,350.00 | Matched |
| Meal, trip on the 17th | $48.10 | To clarify |
The cycle
From event to learning.
- 01
Event
A receipt, an email, a bank debit
- 02
Processing
Extraction, filing, reconciliation
- 03
You approve
Approve · edit · postpone
- 04
Execution
Invoice sent, register updated
- 05
Rule
Your correction becomes the norm
A vendor miscategorized, once. You correct it, Neo remembers. Next month, the entry lands in the right place.
Its memory
It knows your vendors, your clients and your habits.
No setup screens. You tell it things the way you would a new colleague, and you can teach it new tasks within the tools it is already connected to.
- Your vendors
- Your clients
- Your categories
- Your due dates
- Your rules
- Your accountant
Ask "what do you know about us?" and it shows you everything. You can correct or erase. Nothing is used for another client.
This vendor's invoices are subcontracting, not professional fees. And they get paid at 45 days, not 30.
Noted. Two September invoices reclassified as subcontracting, due date moved to day 45. I am keeping that as a rule.
Travel, $127.62, taxes extracted. Matched to the Quebec City mandate, like the last two.
And for you
This case is real. Yours will be different.
The story shown is that of an existing client, used here as an illustration. We build you a custom AI accounting technician that integrates with your tools and adapts to the way you already work.
Integrated with your tools
Messaging, bank, accounting software, storage: the ones you already have.
Adapted to your process
It follows the way you work, not the other way around.
Trained for you
Your categories, your vendors, your rules, from day one.
Also in our client stories
Same team, same method for social media: Sam, AI marketing assistant.
Want to see what it looks like for you?
A 30-minute meeting to lay out together what you delegate, what you approve, and what stays with you.
See a demoThe amounts and conversations shown are illustrative examples.